Exam Toolkit

For in-person exams and online assessments:

• If you have an exam or assessment conflict, report the conflict to the Faculty of Arts & Science Registrar’s Office. A conflict occurs when you have two exams or assessments scheduled at the same time or you have three consecutive exams or assessments. The deadline to report a conflict is one week before the start of the final assessment period.
• If you have a religious conflict and cannot write an exam at the scheduled time due to a religious obligation, report the conflict to the Faculty of Arts & Science Registrar’s Office. The deadline to report a conflict is one week before the start of the exam period.

• For in-person exams: Arrive at the exam room early. Doors open 15 minutes before the start of the exam. If you are late, speak with the exam facilitator in the exam room as soon as you arrive. They will be able to discuss your options with you or may be able to help you avoid submitting a petition. They will also be able to confirm if you have enough time to write the exam or if you have to defer the exam.
• For online assessments: Make sure you are logged in at least 15 minutes before the start of your assessments. If you are running late, contact your instructor immediately after logging in.

For in-person exams:

• Bring your TCard, pens and pencils (no pencil cases can be on the desk), a clear water bottle with no labels, and any aids allowed by the instructor.
• Cell phones and smartwatches are considered unauthorized aids and are not allowed during exams. Turning off your cell phone and smartwatch during exams is not enough. Make sure that you put them away. If you are caught with a cell phone or smartwatch on you, even if they are turned off, it may be considered an academic offence.
• Place your coat or jacket on the back of your chair.
• With the exception of pens, pencils, clear water bottles and authorized aids, place all of your belongings into your bag. Place your bag under your chair and don’t touch it during the exam.

Note: In addition to your TCard, the following photo identification are also permitted:

• Up-to-date Passport (any country)
• Current Driver’s License (any country)
• Current Canadian health card (any province or territory)

For online assessments:

• Follow your instructor’s guidelines about the permitted items during your test. Some instructors may permit calculators, textbooks and cheat sheets, while others may not. During the test, access only the materials and websites which are permitted. Accessing any resources that are not permitted could be considered an academic offence. 
• Turn off your cell phone and smart devices (watches and tablets).
• Close any unnecessary tabs on your screen. Don’t access any websites or chats that the instructor has not explicitly permitted. 

For in-person exams:

• Follow the exam facilitator’s instructions – they’ll tell you when to start and stop.
• If you have any questions during the exam, raise your hand and wait for the exam facilitator.
• If you have to go to the washroom, raise your hand and wait for the exam facilitator.
• If you complete your exam early, raise your hand and stay in your seat until the exam facilitator collects your exam. If you complete your exam in the last 15 minutes of the allotted writing time, stay in your seat until all the exams have been collected.
• Focus on your own exam and do not communicate with anyone else except the exam facilitators.

For online assessments:

• Follow the instructor instructions – they’ll tell you when to start and stop.
• If you have any questions during the assessment, contact your instructor.
• If you have to go to the washroom during an online assessment, let your instructor know or follow any other instructions provided by the instructor.
• Focus on your own test and do not communicate with anyone else except the instructor.
• Do not message anyone else during your assessment.

For in-person exams:

• If you feel ill during the exam and have to leave, make sure to let the exam facilitator know before leaving the room. They will ask you to sign a form and will explain the next steps to you.
• If you are experiencing a medical emergency and cannot make it to an in-person exam, or you are feeling too sick to write your exam, you can submit a petition to defer your exam. By submitting a petition, you will be considered to write your exam at a later date.

For online assessments:

• If you feel ill during the assessment and cannot complete the assessment, make sure to let the instructor as soon as possible. They will explain the next steps to you.
• If you are unable to write an online final assessment due to illness or other reasons, contact your instructor to find out if they can reschedule the assessment for a different date before January 14, 2022. If you cannot write the final assessment before January 14, 2022, you will have to submit a term work extension petition with your College Registrar’s Office.

For in-person exams, complete UCheck before coming to campus.

• If you have received a “green status” from UCheck before the exam, you can come to campus for your exam.
• If you have not received a “green status” from UCheck before the exam, you are not permitted on campus and will have to stay home. Complete the Absence Declaration on ACORN and submit a petition to defer your exam to a later date.

Wear a mask at all times while inside any building. You cannot remove your mask during the exam.